We want to get this started now, so we don't end up running into last minute problems. Also, as I think many people know but was never officially announced, it'd be nice for Red Hat engineering travel budget if we end up in a cycle with expensive-travel EU Flock in a different year from expensive-travel San Francisco Red Hat Summit. (Next year's summit is Boston, so that doesn't constrain us, but the year after that shouldn't be in the EU.)
We talked about all sorts of possibilities including doing an APAC or LATAM Flock, but the general consensus was that those areas need something more user-focused than Flock. It's additionally the case that having the confernece within reasonable ground transit distance from Brno means a lot of Red Hatters who work in that RH office can easily attend (this year there was a bus with, like, 50 people!) — and that has turned out to _not_ be the case with proximity to Westford/Boston. (That's not to say that we shouldn't do NA — see earlier point on travel costs — just that when we do EU, there's significant benefit in keeping to, say, 5 hour bus/train from Brno.)
We also talked about relying more on the RH events team (hi Jen!) to provide their expertise in finding a venue. We've had some great success with this being community based, but also a lot of challenges. And we've definitely found the hotel-with-venue model to work better for us than finding university or other low-cost or donated space and then finding lodging secondarily. The events people have the contacts and expertise to do this. So, as we go forward, I'd like to let them help us with logistics in this way, while we as a community focus on the conference *content*.
With all that in mind, I'm thinking of a model like this:
1. Fedora Council decides on a general region. 2. Events team comes back with several possibilities in that region. 3. We get community feedback on ability to attend and excitment for each of those, and return a ranked list to events team. 4. Fedora Council and events team pick final location. 5. Community people in or around that location who are able and willing to volunteer to help with logistics, finding awesome evening events, etc., are absolutely invited to work together. 6. Awesome Flock conference!
And, actually, assuming something like this is what we want, in the future I'd like to get started even earlier than now, so we can do what many conferences do and announce the location for the next Flock at the end of each one.
What does everyone think?
I like every last word of it.
-- Ben Cotton Fedora Program Manager TZ=America/Indiana/Indianapolis
On 9/20/18 8:42 AM, Ben Cotton wrote:
I like every last word of it.
I like the process. Since external resources are available, it better utilizes the time and effort of the community to focus on what we actually _do_ at Flock (talks, workshops, hack sessions, enjoy time with other community members, etc.). I think this is more important than difficult negotiation processes we saw in the last two years of Flock.
No objections from me here.
I like the idea. Involving an event team will surely help.
Thanks, Amita
On Thu, Sep 20, 2018 at 5:59 PM, Matthew Miller mattdm@fedoraproject.org wrote:
We want to get this started now, so we don't end up running into last minute problems. Also, as I think many people know but was never officially announced, it'd be nice for Red Hat engineering travel budget if we end up in a cycle with expensive-travel EU Flock in a different year from expensive-travel San Francisco Red Hat Summit. (Next year's summit is Boston, so that doesn't constrain us, but the year after that shouldn't be in the EU.)
We talked about all sorts of possibilities including doing an APAC or LATAM Flock, but the general consensus was that those areas need something more user-focused than Flock. It's additionally the case that having the confernece within reasonable ground transit distance from Brno means a lot of Red Hatters who work in that RH office can easily attend (this year there was a bus with, like, 50 people!) — and that has turned out to _not_ be the case with proximity to Westford/Boston. (That's not to say that we shouldn't do NA — see earlier point on travel costs — just that when we do EU, there's significant benefit in keeping to, say, 5 hour bus/train from Brno.)
We also talked about relying more on the RH events team (hi Jen!) to provide their expertise in finding a venue. We've had some great success with this being community based, but also a lot of challenges. And we've definitely found the hotel-with-venue model to work better for us than finding university or other low-cost or donated space and then finding lodging secondarily. The events people have the contacts and expertise to do this. So, as we go forward, I'd like to let them help us with logistics in this way, while we as a community focus on the conference *content*.
With all that in mind, I'm thinking of a model like this:
- Fedora Council decides on a general region.
- Events team comes back with several possibilities in that region.
- We get community feedback on ability to attend and excitment for each of those, and return a ranked list to events team.
- Fedora Council and events team pick final location.
- Community people in or around that location who are able and willing to volunteer to help with logistics, finding awesome evening events, etc., are absolutely invited to work together.
- Awesome Flock conference!
And, actually, assuming something like this is what we want, in the future I'd like to get started even earlier than now, so we can do what many conferences do and announce the location for the next Flock at the end of each one.
What does everyone think?
-- Matthew Miller mattdm@fedoraproject.org Fedora Project Leader _______________________________________________ flock-planning mailing list -- flock-planning@lists.fedoraproject.org To unsubscribe send an email to flock-planning-leave@lists. fedoraproject.org Fedora Code of Conduct: https://getfedora.org/code-of-conduct.html List Guidelines: https://fedoraproject.org/wiki/Mailing_list_guidelines List Archives: https://lists.fedoraproject.org/archives/list/flock- planning@lists.fedoraproject.org
Great idea, especially the plan to start early. Geoff Marr IRC: coremodule
On Thu, Sep 20, 2018 at 7:59 AM Amita Sharma amsharma@redhat.com wrote:
I like the idea. Involving an event team will surely help.
Thanks, Amita
On Thu, Sep 20, 2018 at 5:59 PM, Matthew Miller mattdm@fedoraproject.org wrote:
We want to get this started now, so we don't end up running into last minute problems. Also, as I think many people know but was never officially announced, it'd be nice for Red Hat engineering travel budget if we end up in a cycle with expensive-travel EU Flock in a different year from expensive-travel San Francisco Red Hat Summit. (Next year's summit is Boston, so that doesn't constrain us, but the year after that shouldn't be in the EU.)
We talked about all sorts of possibilities including doing an APAC or LATAM Flock, but the general consensus was that those areas need something more user-focused than Flock. It's additionally the case that having the confernece within reasonable ground transit distance from Brno means a lot of Red Hatters who work in that RH office can easily attend (this year there was a bus with, like, 50 people!) — and that has turned out to _not_ be the case with proximity to Westford/Boston. (That's not to say that we shouldn't do NA — see earlier point on travel costs — just that when we do EU, there's significant benefit in keeping to, say, 5 hour bus/train from Brno.)
We also talked about relying more on the RH events team (hi Jen!) to provide their expertise in finding a venue. We've had some great success with this being community based, but also a lot of challenges. And we've definitely found the hotel-with-venue model to work better for us than finding university or other low-cost or donated space and then finding lodging secondarily. The events people have the contacts and expertise to do this. So, as we go forward, I'd like to let them help us with logistics in this way, while we as a community focus on the conference *content*.
With all that in mind, I'm thinking of a model like this:
- Fedora Council decides on a general region.
- Events team comes back with several possibilities in that region.
- We get community feedback on ability to attend and excitment for each of those, and return a ranked list to events team.
- Fedora Council and events team pick final location.
- Community people in or around that location who are able and willing to volunteer to help with logistics, finding awesome evening events, etc., are absolutely invited to work together.
- Awesome Flock conference!
And, actually, assuming something like this is what we want, in the future I'd like to get started even earlier than now, so we can do what many conferences do and announce the location for the next Flock at the end of each one.
What does everyone think?
-- Matthew Miller mattdm@fedoraproject.org Fedora Project Leader _______________________________________________ flock-planning mailing list -- flock-planning@lists.fedoraproject.org To unsubscribe send an email to flock-planning-leave@lists.fedoraproject.org Fedora Code of Conduct: https://getfedora.org/code-of-conduct.html List Guidelines: https://fedoraproject.org/wiki/Mailing_list_guidelines List Archives: https://lists.fedoraproject.org/archives/list/flock-planning@lists.fedorapro...
flock-planning mailing list -- flock-planning@lists.fedoraproject.org To unsubscribe send an email to flock-planning-leave@lists.fedoraproject.org Fedora Code of Conduct: https://getfedora.org/code-of-conduct.html List Guidelines: https://fedoraproject.org/wiki/Mailing_list_guidelines List Archives: https://lists.fedoraproject.org/archives/list/flock-planning@lists.fedorapro...
On Thu, 2018-09-20 at 08:29 -0400, Matthew Miller wrote:
We want to get this started now, so we don't end up running into last minute problems. Also, as I think many people know but was never officially announced, it'd be nice for Red Hat engineering travel budget if we end up in a cycle with expensive-travel EU Flock in a different year from expensive-travel San Francisco Red Hat Summit. (Next year's summit is Boston, so that doesn't constrain us, but the year after that shouldn't be in the EU.
All understandable.
We talked about all sorts of possibilities including doing an APAC or LATAM Flock, but the general consensus was that those areas need something more user-focused than Flock. It's additionally the case that having the confernece within reasonable ground transit distance from Brno means a lot of Red Hatters who work in that RH office can easily attend (this year there was a bus with, like, 50 people!) — and that has turned out to _not_ be the case with proximity to Westford/Boston. (That's not to say that we shouldn't do NA — see earlier point on travel costs — just that when we do EU, there's significant benefit in keeping to, say, 5 hour bus/train from Brno.)
I wonder if there is an ability to have both a Flock style event and a user-focused co-event. I have never been to a flock so I am just guessing that having a large number of participating in Flock would augment a more user focused event that was also going on.
We also talked about relying more on the RH events team (hi Jen!) to provide their expertise in finding a venue. We've had some great success with this being community based, but also a lot of challenges. And we've definitely found the hotel-with-venue model to work better for us than finding university or other low-cost or donated space and then finding lodging secondarily. The events people have the contacts and expertise to do this. So, as we go forward, I'd like to let them help us with logistics in this way, while we as a community focus on the conference *content*.
I agree with using the RH events folks to help us.
With all that in mind, I'm thinking of a model like this:
- Fedora Council decides on a general region.
- Events team comes back with several possibilities in that region.
- We get community feedback on ability to attend and excitment for each of those, and return a ranked list to events team.
- Fedora Council and events team pick final location.
- Community people in or around that location who are able and
willing to volunteer to help with logistics, finding awesome evening events, etc., are absolutely invited to work together. 6. Awesome Flock conference!
And, actually, assuming something like this is what we want, in the future I'd like to get started even earlier than now, so we can do what many conferences do and announce the location for the next Flock at the end of each one.
What does everyone think?
Overall a solid plan. I look forward to seeing this idea implemented.
Charles
On Thu, Sep 20, 2018 at 8:30 AM Matthew Miller mattdm@fedoraproject.org wrote: [...snip...]
- Fedora Council decides on a general region.
- Events team comes back with several possibilities in that region.
- We get community feedback on ability to attend and excitment for each of those, and return a ranked list to events team.
- Fedora Council and events team pick final location.
- Community people in or around that location who are able and willing to volunteer to help with logistics, finding awesome evening events, etc., are absolutely invited to work together.
- Awesome Flock conference!
Agreed with all this 100%. Can the Council decide a region in the next week or two, so we can get this ball rolling?
I just want to say I really appreciate your bringing this to the public community list and soliciting open comments about it.
~m
On Thu, Sep 20, 2018 at 8:29 AM, Matthew Miller mattdm@fedoraproject.org wrote:
We want to get this started now, so we don't end up running into last minute problems. Also, as I think many people know but was never officially announced, it'd be nice for Red Hat engineering travel budget if we end up in a cycle with expensive-travel EU Flock in a different year from expensive-travel San Francisco Red Hat Summit. (Next year's summit is Boston, so that doesn't constrain us, but the year after that shouldn't be in the EU.)
We talked about all sorts of possibilities including doing an APAC or LATAM Flock, but the general consensus was that those areas need something more user-focused than Flock. It's additionally the case that having the confernece within reasonable ground transit distance from Brno means a lot of Red Hatters who work in that RH office can easily attend (this year there was a bus with, like, 50 people!) — and that has turned out to _not_ be the case with proximity to Westford/Boston. (That's not to say that we shouldn't do NA — see earlier point on travel costs — just that when we do EU, there's significant benefit in keeping to, say, 5 hour bus/train from Brno.)
We also talked about relying more on the RH events team (hi Jen!) to provide their expertise in finding a venue. We've had some great success with this being community based, but also a lot of challenges. And we've definitely found the hotel-with-venue model to work better for us than finding university or other low-cost or donated space and then finding lodging secondarily. The events people have the contacts and expertise to do this. So, as we go forward, I'd like to let them help us with logistics in this way, while we as a community focus on the conference *content*.
With all that in mind, I'm thinking of a model like this:
- Fedora Council decides on a general region.
- Events team comes back with several possibilities in that region.
- We get community feedback on ability to attend and excitment for each of those, and return a ranked list to events team.
- Fedora Council and events team pick final location.
- Community people in or around that location who are able and
willing to volunteer to help with logistics, finding awesome evening events, etc., are absolutely invited to work together. 6. Awesome Flock conference!
And, actually, assuming something like this is what we want, in the future I'd like to get started even earlier than now, so we can do what many conferences do and announce the location for the next Flock at the end of each one.
What does everyone think?
-- Matthew Miller mattdm@fedoraproject.org Fedora Project Leader _______________________________________________ flock-planning mailing list -- flock-planning@lists.fedoraproject.org To unsubscribe send an email to flock-planning-leave@lists.fedoraproject.org Fedora Code of Conduct: https://getfedora.org/code-of-conduct.html List Guidelines: https://fedoraproject.org/wiki/Mailing_list_guidelines List Archives: https://lists.fedoraproject.org/archives/list/flock-planning@lists.fedorapro...
When we were attempting to choose a location for 2017 the Toronto Linux User group was asked if they could assist with organizing an event in Toronto. This was due to some worries about travel to the US at the time. They did not have the cycles on such short notice, but did indicate that they would be willing to assist with 2019.
I wanted to remind people about this discussion in case Toronto was a consideration for 2019.
Charles
On Mon, Sep 24, 2018 at 10:23 PM charles profitt fedora@cprofitt.com wrote:
When we were attempting to choose a location for 2017 the Toronto Linux User group was asked if they could assist with organizing an event in Toronto. This was due to some worries about travel to the US at the time. They did not have the cycles on such short notice, but did indicate that they would be willing to assist with 2019.
I wanted to remind people about this discussion in case Toronto was a consideration for 2019.
Several events in Canada this year had problems with visa denials to Indian travelers. We get a fair number of attendees from there so I didn’t offer it in the initial proposal.
See: https://pagure.io/Fedora-Council/tickets/issue/220
I’m sure the council would like feedback.
Regards,
bex
Charles _______________________________________________ flock-planning mailing list -- flock-planning@lists.fedoraproject.org To unsubscribe send an email to flock-planning-leave@lists.fedoraproject.org Fedora Code of Conduct: https://getfedora.org/code-of-conduct.html List Guidelines: https://fedoraproject.org/wiki/Mailing_list_guidelines List Archives: https://lists.fedoraproject.org/archives/list/flock-planning@lists.fedorapro...
On Mon, Sep 24, 2018 at 10:23 PM charles profitt fedora@cprofitt.com wrote:
When we were attempting to choose a location for 2017 the Toronto Linux User group was asked if they could assist with organizing an event in Toronto. This was due to some worries about travel to the US at the time. They did not have the cycles on such short notice, but did indicate that they would be willing to assist with 2019.
I wanted to remind people about this discussion in case Toronto was a consideration for 2019.
Several events in Canada this year had problems with visa denials to Indian travelers. We get a fair number of attendees from there so I didn’t offer it in the initial proposal.
See: https://pagure.io/Fedora-Council/tickets/issue/220
I’m sure the council would like feedback.
A conference I was at last week in Vancouver had issues with Chinese, Indian and two US residents too.
Peter
flock-planning@lists.fedoraproject.org