fudcon-planning February 2011

fudcon-planning@lists.fedoraproject.org

20 participants
57 discussions

[fudcon-planning] #58: Need bus information on wiki (light rail stop to hotel)
by fudcon-planning 04 Feb '11

04 Feb '11

#58: Need bus information on wiki (light rail stop to hotel) -------------------------------+-------------------------------------------- Reporter: pfrields | Owner: jsmith Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: wiki complete Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- We need bus information that will get people from the light rail to the hotel if possible. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/58> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #64: Need to determine alcohol arrangements for FUDPub
by fudcon-planning 04 Feb '11

04 Feb '11

#64: Need to determine alcohol arrangements for FUDPub -------------------------------+-------------------------------------------- Reporter: rbergero | Owner: rbergero Type: Task | Status: new Priority: blocker | Milestone: Tempe 2011: FUDPub logistics complete Component: FUDCon Tempe 2011 | Keywords: na-meeting -------------------------------+-------------------------------------------- We will likely be using Pourmasters for FUDPub (per approval at upcoming meeting). The proposal is for them to provide the following, for a period of 5 hours (or less), at 3.25/person attending, with 2 bartenders: Complete Beverage Service: Bartender(s), Bar(s), Coke, Diet Coke, Sprite, Bottled Water, Tonic & Club Soda; Orange, Grapefruit & Cranberry Juice; Margarita Mix; Lemons & Limes; Ice; 9oz & 12oz Plastic Cups; Napkins; Stir Sticks; Plastic Tubs; Basic Bar Supplies. (Note that this is a good deal for all involved, since buying a bottle of can of coke from ASU catering can run $1 each and up.) Contact info for pourmasters: Use the phone number on their website, pourmasters.com. Our contact is Dave, the owner, dave at pourmasters dot com. Gratuity is not included. We can opt to either have tip jars, include a flat 20% gratuity, or pay them gratuity in full on day of service. Invoice will be sent approximately one week before FUDPub, with option to pay via card or check. Needs to be paid, if not in advance, on day of service. Pourmasters is already on file with assorted campus departments (catering, ASU PD) with the appropriate insurance information. With this service, we can provide the alcohol. Dave gave me an approximation of how much alcohol we would need for an event with 200 people. Vodka: 4 1.5L bottles Rum: 2 1.5L bottles Gin: 2 1.5L bottles Bourbon: 2 1.5L bottles Tequila: 2 1.5L bottles Scotch: 2 750ml bottles (possibly 2 different kinds). Beer: 10 cases of beer (24 bottles/case). He recommended 3 or 4 types. This will probably be a fun battle to choose. :) Wine: 2 cases of wine (recommends 12 bottles each of white and red, which seems a bit much based on our demographics, but we could always return unopened alcohol.) Estimated costs coming soon. We have two options: We can either pay for all the alcohol - or we can round up the people who want to drink alcohol and get them to pony up a donation towards that cause (would probably be in the 10-20$ range, nothing extravagant). Any leftover alcohol can either be returned or given to someone who is of age and lives in the local area. :D -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/64> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #112: Scope out CDN60 for barcamp logistics
by fudcon-planning 04 Feb '11

04 Feb '11

#112: Scope out CDN60 for barcamp logistics -------------------------------+-------------------------------------------- Reporter: rbergero | Owner: ianweller, rrix Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Day before start Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- Ryan and Ian to go check this out tomorrow morning, so that others can make sure that logistics and what is being said in the intro all works well. Ian to note whatever he thinks is important. Photography is encouraged. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/112> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #111: Bar Camp dry run
by fudcon-planning 04 Feb '11

04 Feb '11

#111: Bar Camp dry run -------------------------------+-------------------------------------------- Reporter: mspevack | Owner: jsmith Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Day before start Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- Dry run Max's intro to the Bar Camp part of FUDCon, to make sure we're directing people properly, avoiding bottlenecks, and in general having a better result than last year. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/111> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #110: Leave FUDCon packets at Sheraton with list of guests
by fudcon-planning 04 Feb '11

04 Feb '11

#110: Leave FUDCon packets at Sheraton with list of guests -------------------------------+-------------------------------------------- Reporter: pfrields | Owner: rbergero Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Day before start Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- Need someone assigned to do this. We have the list of Sheraton guests, and can leave packets with the front desk along with the list of people to whom they should give one (or two, if we only have the room owner's name) at check-in time. This should happen on Friday morning, since (1) it depends on the errata sheet, and (2) should happen before people start checking in there if possible. cc'ing a couple people with cars. If you can do this, please take this ticket so Robyn doesn't have to worry about One More Thing. Thanks! -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/110> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #101: Pick up coolers from Robyn's in-laws
by fudcon-planning 04 Feb '11

04 Feb '11

#101: Pick up coolers from Robyn's in-laws -------------------------------+-------------------------------------------- Reporter: pfrields | Owner: rbergero Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Day before start Component: FUDCon Tempe 2011 | Keywords: na-meeting -------------------------------+-------------------------------------------- rbergeron's in-laws have heaps of coolers. We need to retrieve them for chilling sodas during the event days. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/101> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #100: Arrange time to pick up Sunday breakfast to-go from catering
by fudcon-planning 04 Feb '11

04 Feb '11

#100: Arrange time to pick up Sunday breakfast to-go from catering -------------------------------+-------------------------------------------- Reporter: pfrields | Owner: rbergero Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Day before start Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- SSIA -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/100> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #97: Pick up T-shirts from printer
by fudcon-planning 04 Feb '11

04 Feb '11

#97: Pick up T-shirts from printer -------------------------------+-------------------------------------------- Reporter: pfrields | Owner: rbergero Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Day before start Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- SSIA. We need these in hand by Saturday morning for check-in. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/97> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #46: Buy sodas and other soft beverages for conference days
by fudcon-planning 04 Feb '11

04 Feb '11

#46: Buy sodas and other soft beverages for conference days -------------------------------+-------------------------------------------- Reporter: pfrields | Owner: jsmith, rbergero, rrix Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: On-site food logistics complete Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- We can gift sodas and beverages to ASU LUG to bring to the FUDCon event. Jared and Robyn can buy these the day before and make sure they're delivered to the event. We need: * Soda (remember diet and caffeine free varieties) * Water (?) * Iced tea * Coolers * Ice (probably the morning and afternoon of each day) -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/46> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #91: Funding request for Remy DeCausemaker
by fudcon-planning 04 Feb '11

04 Feb '11

#91: Funding request for Remy DeCausemaker -------------------------------+-------------------------------------------- Reporter: decause | Owner: jsmith Type: Funding request | Status: new Priority: normal | Milestone: Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- Tell us the following: * What do you need covered? Purely for pricing purposes, the BUF to PHX for round trip is $351 on Southwest.com, and whatever the standard rate is for the FUDCon primary Hotel, I think nights would be 28th, 29th, 30th, 31st at 229.00/night, or $916 for hotel (maybe I'm missing a FUDCon promo reservation link though...?) I could discreetly room with Lmacken for much less than that though ;) * If we cannot provide a full subsidy, will a partial subsidy be helpful? (No) * What will you accomplish by being at FUDCon? I will be representing the work and efforts of the FOSS@RIT Campaign (http://foss.rit.edu), and providing storyteller coverage (Text, Interviews, Video, and some pics) for our university blog (http://innovation.rit.edu & http://foss.rit.edu/blog/decause) and possibly http://Opensource.com. I will also make the media available to mizmo again this year, for the use of Fedora Comm Arch and Marketing. Hopefully I can contribute some useful code written in a hackfest or two as well, and maybe wrangle some remote cycles from my student hackers to lend a hand too. Campaigns included are: - HFOSS Course at RIT (OLPC Educational Game Development - http://teachingopensource.org Math4 project) - CIVX.us (A Moksha App), CapitolCamp'10, http://foss.rit.edu/election and other OpenGov and Transparency in NYS - Any other Moksha Related Hackfesting - If there is an OpenGov/Transparency BOF Session, I will attend it, if not, I will lead it and/or any other OpenGov sessions at FUDCon :) - Promoting POSSE RIT and FOSSCon 2011. * If you are requesting airfare, include complete flight information such as flight numbers, desired departure and arrival airports, and times. Also let us know if you have specific time restrictions. My time restrictions are Jan 28th to Feb 1st, and I will take the cheapest flight out of Rochester NY we can find that leaves after 12pm Noon. I will take a flight back from PHX to ROC that leaves anytime after 6pm, including the Red-Eye flights. * Do you need a visa or other official processing before you can attend FUDCon? NO * Include any additional, relevant information. I'm really excited to tell the story of FOSS@RIT, and Fedora/Red Hat's empowerment of an academic center of gravity for FOSS in NY. We host our projects almost entirely on Fedorahosted.org, and many of our students were mentored this past year by folks like Luke Macken and Mel Chua, who will have lots of good things to say about what FOSS@RIT would bring to the table for FUDCon. I'm stoked, and I hope you all are too. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/91> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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fudcon-planning February 2011