Hi,
I've put up this relatively simple page to help track the general budget for FUDCon Santiago, based on https://fedoraproject.org/wiki/FUDCon_budget_template, which can also be used for Zurich, and improved in general.
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https://fedoraproject.org/wiki/FUDCon:Santiago_2010_budget
The page has 3 sections: (1) total budget (2) fixed costs -- food, shirts, swag, etc. (3) variable costs -- location, sponsorships
As you can see on the page, the total budget is $15,000 USD. I estimate about $5,000 USD for fixed costs, which means that we have about $10,000 USD left. I'm not sure if the university requires a fee to host FUDCon. If so, we need to deduct that. Otherwise, all of that money is available for sponsorship of event attendees, which is a separate topic.
We need to figure out the best way to spend that sponsorship money. Sometimes we help people purchase plane tickets. Sometimes we help with hotel rooms, sometimes we do both. It depends on how many people have pre-registered and indicated that they need sponsorship.
Fortunately, we have a detailed process for figuring out how to spend sponsorship money.
https://fedoraproject.org/wiki/Sponsoring_event_attendees
== What do we do next? ==
Well, let's get an answer about whether or not the university has a hosting fee. If not, then we start to figure out the best way to allocate the remaining funds.
--Max
fudcon-planning@lists.fedoraproject.org