[fudcon-planning] #535: Create milestone for FUDCon APAC 2015

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fudcon-planning

24 Feb 2015 24 Feb '15

8:45 a.m.

#535: Create milestone for FUDCon APAC 2015 --------------------------------+---------------------- Reporter: amitshah | Owner: sundaram Type: Task | Status: new Priority: normal | Milestone: Component: FUDCon India 2011 | Keywords: Blocked By: | Blocking: --------------------------------+---------------------- = phenomenon =

Create milestone + component for FUDCon APAC 2015

= reason =

FUDCon APAC 2015 is happening in Pune, India, in June. For accepting subsidy requests, we need a milestone for it.

http://fudcon.in https://fedoraproject.org/wiki/FUDCon:Pune_2015

= recommendation =

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

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fudcon-planning

24 Feb 24 Feb

4:52 p.m.

#535: Create milestone for FUDCon APAC 2015 ------------------------------+----------------------- Reporter: amitshah | Owner: pfrields Type: Task | Status: assigned Priority: normal | Milestone: Component: FUDCon Pune 2015 | Resolution: Keywords: | Blocked By: Blocking: | ------------------------------+----------------------- Changes (by pfrields):

* component: FUDCon India 2011 => FUDCon Pune 2015 * owner: sundaram => pfrields * status: new => assigned

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:1 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

4:53 p.m.

Comment (by pfrields):

I've created the component, and you'll see this ticket is now assigned to it.

I also need a list of milestones you'd like created, and their deadline dates.

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:2 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

25 Feb 25 Feb

7:15 a.m.

Comment (by amitshah):

Thank you. For now, please create just one milestone, FUDCon Pune 2015, like for the other FUDCons. The deadline will be 28 Jun, the last day of the event.

If the default owner and cc fields can be set for this component, please use siddhesh@fedoraproject.org as the owner, and amitshah@fedoraproject.org in the default cc.

Thanks,

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:3 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

27 Feb 27 Feb

7:53 p.m.

#535: Create milestone for FUDCon APAC 2015 ------------------------------+------------------------------- Reporter: amitshah | Owner: siddhesh Type: Task | Status: new Priority: normal | Milestone: FUDCon Pune 2015 Component: FUDCon Pune 2015 | Resolution: Keywords: | Blocked By: Blocking: | ------------------------------+------------------------------- Changes (by pfrields):

* owner: pfrields => siddhesh * cc: siddhesh@…, amitshah@… (removed) * cc: pfrields, amitshah (added) * status: assigned => new

Comment:

Unfortunately I can't set default cc based on the component or milestone, only site-wide. I did set siddhesh as the default owner for the Pune tickets, though.

I would also like to request that you guys set a full set of milestones by the end of this coming week. This should include things like decisions on subsidies. These milestones give required transparency to the community and also accountability by the event owners. I'll revise this ticket to put that action on siddhesh for now; it doesn't matter who creates the schedule, as long as there is one.

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:5 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

7:53 p.m.

#535: Create milestone for FUDCon APAC 2015 ------------------------------+------------------------------- Reporter: amitshah | Owner: siddhesh Type: Task | Status: new Priority: blocker | Milestone: FUDCon Pune 2015 Component: FUDCon Pune 2015 | Resolution: Keywords: | Blocked By: Blocking: | ------------------------------+------------------------------- Changes (by pfrields):

* priority: normal => blocker

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:6 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

8 Mar 8 Mar

5:37 a.m.

#535: Create milestone for FUDCon APAC 2015 ------------------------------+------------------------------- Reporter: amitshah | Owner: siddhesh Type: Task | Status: new Priority: blocker | Milestone: FUDCon Pune 2015 Component: FUDCon Pune 2015 | Resolution: Keywords: | Blocked By: Blocking: | ------------------------------+-------------------------------

Comment (by siddhesh):

The full list of milestones we got together last week are here:

http://piratepad.net/FUDConPuneMilestones

I've merged a few and prepared a shorter list here. For example, I've merged talk acceptance and speaker communication into just talk acceptance.

- CFP end - Evaluate Proposals - Accept talks - Book travel - schedule preparation - speaker kit (t-shirts, lanyards, etc.) - attendee swag (DVDs, stickers, etc.) - Materials (banners, standees, brochures) - Venue survey - Video coverage setup - Venue logistics - Day 1 end - Day 2 end - Conference end - All expenses filed

Amit, Paul, does this list look OK to y'all?

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:7 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

10 Mar 10 Mar

9:20 a.m.

#535: Create milestone for FUDCon APAC 2015 ------------------------------+------------------------------- Reporter: amitshah | Owner: siddhesh Type: Task | Status: new Priority: blocker | Milestone: FUDCon Pune 2015 Component: FUDCon Pune 2015 | Resolution: Keywords: | Blocked By: Blocking: | ------------------------------+-------------------------------

Comment (by amitshah):

Replying to [comment:7 siddhesh]:

...

CFP end

We may not need this -- there's nothing we need to plan for against this milestone?

...

Amit, Paul, does this list look OK to y'all?

Otherwise, it's fine, thanks.

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:8 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

9:16 p.m.

#535: Create milestone for FUDCon APAC 2015 ------------------------------+------------------------------- Reporter: amitshah | Owner: siddhesh Type: Task | Status: new Priority: blocker | Milestone: FUDCon Pune 2015 Component: FUDCon Pune 2015 | Resolution: Keywords: | Blocked By: Blocking: | ------------------------------+-------------------------------

Comment (by pfrields):

The items on the list look fine. I also need dates for each entry.

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:9 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

16 Mar 16 Mar

4:36 p.m.

#535: Create milestone for FUDCon APAC 2015 ------------------------------+------------------------------- Reporter: amitshah | Owner: siddhesh Type: Task | Status: new Priority: blocker | Milestone: FUDCon Pune 2015 Component: FUDCon Pune 2015 | Resolution: Keywords: | Blocked By: Blocking: | ------------------------------+-------------------------------

Comment (by amitshah):

With the dates:

* Accept talks * 3-Apr-2015 * Book travel * 15-May-2015 * schedule preparation * 17-Apr-2015 * speaker kit (t-shirts, lanyards, etc.) * 18-Jun-2015 * attendee swag (DVDs, stickers, etc.) * 18-Jun-2015 * Materials (banners, standees, brochures) * 18-Jun-2015 * Venue survey * 20-Jun-2015 * Video coverage setup * 25-Jun-2015 * Venue logistics * 25-Jun-2015 * Day 1 end * 26-Jun-2015 * Day 2 end * 27-Jun-2015 * Conference end * 28-Jun-2015 * All expenses filed * 17-Jul-2015

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:10 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

17 Mar 17 Mar

8:05 p.m.

#535: Create milestone for FUDCon APAC 2015 ------------------------------+------------------------------- Reporter: amitshah | Owner: siddhesh Type: Task | Status: closed Priority: blocker | Milestone: FUDCon Pune 2015 Component: FUDCon Pune 2015 | Resolution: fixed Keywords: | Blocked By: Blocking: | ------------------------------+------------------------------- Changes (by pfrields):

* resolution: => fixed * status: new => closed

Comment:

I realized late there was probably a need for a "travel subsidies decided" milestone. However, I've made all these changes. If you decide to adopt this additional milestone, just reopen this ticket with details and I'll be happy to take care of it. In the meantime, I've assigned all travel subsidy tickets to the "Travel booked" milestone.

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:11 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

23 Mar 23 Mar

7:49 a.m.

Comment (by siddhesh):

Replying to [comment:11 pfrields]:

...

I realized late there was probably a need for a "travel subsidies

decided" milestone. However, I've made all these changes. If you decide to adopt this additional milestone, just reopen this ticket with details and I'll be happy to take care of it. In the meantime, I've assigned all travel subsidy tickets to the "Travel booked" milestone.

I don't mind setting ourselves a deadline of deciding on all travel subsidies by 7th May. Amit, what do you think?

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:12 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

7:49 a.m.

Comment (by siddhesh):

and I just noticed that this might be a typo:

schedule preparation

17-Apr-2015

I think you mean 17-May, Amit?

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:13 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning

fudcon-planning

25 Mar 25 Mar

4:08 a.m.

#535: Create milestone for FUDCon APAC 2015 ------------------------------+------------------------------- Reporter: amitshah | Owner: siddhesh Type: Task | Status: reopened Priority: blocker | Milestone: FUDCon Pune 2015 Component: FUDCon Pune 2015 | Resolution: Keywords: | Blocked By: Blocking: | ------------------------------+------------------------------- Changes (by amitshah):

* status: closed => reopened * resolution: fixed =>

Comment:

Replying to [comment:12 siddhesh]:

...

Replying to [comment:11 pfrields]:

...
I realized late there was probably a need for a "travel subsidies

...

I don't mind setting ourselves a deadline of deciding on all travel

subsidies by 7th May. Amit, what do you think?

Yes, We could add that. I'll re-open the ticket so it can be added.

I'm also wondering: should we accept some requests after our deadline if we have travel budget still left over? Or should we provide more subsidies to existing tickets in such a case?

-- Ticket URL: https://fedorahosted.org/fudcon-planning/ticket/535#comment:14 fudcon-planning http://fedoraproject.org/wiki/FUDCon FUDCon event planning