Let us do it for you….FREE of charge.

Records Reduction, Inc. is offering FREE pickup for new customers in January & February, 2009. In addition, we will also pull the files from the filing cabinets and box them at NO CHARGE!

That’s right, this year you will have to touch a file to get ready for ’09 files. It’s the perfect time for you to begin using our services.

Scanning – This is the best solutions for files that you must keep long term,or that require a lot of retrievals. Records Reduction, Inc. will scan them in and provide a legal copy on disk. You can save the files on your system and have a networked imaging solution with no additional software.

Off site file storage – This is the most economical solution for files that you don’t have to keep long term and for those that are rarely retrieved.

Shredding – If you have files that no longer have to be kept, let us pick them up and provide secure shredding. It’s also a great solution for any documents that contain Names, Social Security Numbers, or other identifying information. We can do large purges, or provide secure bins for ongoing shredding.

Please call Shane Hunt @ 704-724-3313, or email shunt@recordsreduction.com for more information.

www.recordsreduction.com

Electronic filing (scanning/imaging) is the best long-term storage solution for any files that you must keep long term, or if you do a lot of retrievals from them.

Examples include, but are not limited to:

Accounts Payable Human Resources Medical Charts EOBs Sales Files Job Files Accounts Receivable Engineering Drawings School Records Educational Materials Legal Files Real Estate Files Bill of Ladings Workers Comp Files

Which Service is Right for You?

Document Scanning

Document scanning is perfect for files that you must store for a long time – typically five years or greater. Also, if you have to do many retrievals, scanning will pay for itself by increasing efficiencies in the office. With scanning, there are no ongoing costs. You pay once and you have a legal copy of your business documents forever. Some examples where scanning makes sense include Accounts Payables, Job Files, Corporate Financials, Medical Files, Legal Files, Insurance Documents, Human Resources, etc.

www.recordsreduction.com

Offsite Record Storage

Offsite document Storage is best for files that you do not have to keep forever, and do very little retrievals. Records Reduction, Inc. provides records storage, retrieval, delivery and pick-up services for companies in the Carolinas. Records are stored at our secure service center where our team members retrieve boxes or individual files as requested by our clients. Records are normally delivered the next day & emergency delivery options are also available. We can always retrieve the file, scan it and email or fax it to you within minutes. Records Reduction, Inc. will become an extension to your existing file room or storage area by providing:

- Secure, confidential document storage - Efficient retrieval of records - Next-day & emergency deliveries - The highest level of customer service in the industry

We manage your records inventory through computer software tracking system. Once records are entered into our database and placed into storage, our customers can simply call or email and have their files physically or electronically delivered.

www.recordsreduction.com

Ongoing, Onsite Document Destruction

Identity theft is the fastest rising crime in America. Companies can be found liable if they do not protect information that can be used in identity theft. You can use our secure bins for paper that contains information that might be used for identity theft. Many companies now use the bins for ALL of their discarded paper - sensitive or not - simply because they know it will be recycled. It's just another way to help protect our planet!

Records Reduction, Inc. provides FREE locked, secure containers for thestorage of your confidential material while awaiting destruction. The containers are attractive and fit in well with all office environments. Our containers will segregate and secure sensitive materials in between our service visits. The containers are locked and can only be opened by authorized personnel, eliminating the chance of sensitive documents being made public or falling into the wrong hands. The locked containers will be picked up and placed in a secure document shredding system.

In addition to paper document shredding services, Records Reduction provides secure destruction services for X-Rays, Computer Hard Drives, CDs, and Magnetic Media Tapes.

www.recordsreduction.com

Bulk Purge Shredding Services

Companies file away storage boxes year after year. Often, they are kept long after their legal requirement. Shredding has become a necessary business service to not only comply with regulatory requirements but to protect your business, employees and customers from identity theft. Experts recommend that you shred most files as soon as it is legally permissible.

Records Reduction, Inc. can provide onsite or offsite secure shredding services.

www.recordsreduction.com

eDocHealth – Electronic Medical Records Solution

Enhance Patient Care, reduce cost of operations and increase revenues through eDocHealth.

eDocHealth is a proven medical document management solution that instantly improves medical office document access as well as practice workflow by electronically scanning and filing your documents and making them accessible to your entire staff regardless of their location. When you minimize paper-based activity and work within a digital environment, you trim overhead costs by reducing reliance on paper, streamline workflow with quick access to information, and protect patient records with strict user-control.

The burden of administrative and clinical documents in a medical practice is considerable. Busy offices lead to inaccessible administrative documents and charts; whether misplaced, lost, or in use by another staff member. Physician practices continue to seek a solution to reduce or eliminate the increasing volumes of paper within their organizations. The optimal product would eliminate the issues of overcrowded office space and storage facilities as well as the problems associated with paper medical records such as lost or misplaced patient charts, patient EOBs, etc. Medical staff and providers demand a user friendly HIPAA compliant solution that enhances patient care, and reduces cost of operations while increasing revenue and generating a rapid return on investment (ROI).

eDocHealth is a cost-effective way to meet those needs, by automation of administrative and clinical documents management. eDocHealth does not force you to change your office workflow, instead, it can adapt to it or be configured for “best operational practices”.

eDocHealth can work in conjunction with your Practice Management software and Electronic Medical Records software (EMR/EHR). In most cases document management solutions are better suited to manage medical records than traditional EMR/EHR. It is a non fact that document management solutions have near 98% implementation success while traditional EMR/HER solutions are more challenging endeavors.

www.recordsreduction.com

PO Box 3322, Matthews, NC 28106

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