On Fri, Oct 26, 2018 at 4:08 AM Andrew Ward <award3535(a)tds.net&gt; wrote: > > All, > > Please read our meeting minutes from the FAmNA meeting held on 25 Oct 2018 > FAmNA will hold our next meeting on 15 Nov 2018 at 9pm east. > > Minutes: > https://meetbot.fedoraproject.org/fedora-meeting/2018-10-26/famna.2018-10... > Minutes (text): > https://meetbot.fedoraproject.org/fedora-meeting/2018-10-26/famna.2018-10... > Log: > https://meetbot.fedoraproject.org/fedora-meeting/2018-10-26/famna.2018-10... I am sorry I missed this meeting last night, but I wanted to start a conversation around a few things. This is an edited transcript to highlight the areas I wanted to comment on :) 01:06:35 <award3535> I would like to start by saying that the mindshare ticket system seems to be working with getting things pushed through for events! WOO! 01:09:07 <juggler[m]> award3535 that does sound positive! I may require your assistance later on negotating all of the new ticketing for filing for our event if/when that does come to pass... 01:09:11 <award3535> the only things that you should know when completing tickets now, there is no requirement for an event page, all pertinent information must be entered in the mindshare ticket 01:10:28 <juggler[m]> LOL, I wish I knew that. carefully crafted a SCALE17x template page last night. sigh 01:11:19 <award3535> juggler(m) the same information (shortened) to fit. 01:11:19 <juggler[m]> question: in lieu of event pages, how do fedora people find out about new events? 01:12:03 <award3535> juggler use email to get attendees, and place all that will be attending in the mindshare ticket 01:12:17 <juggler[m]> I mean, how does the Fedora community find out about events that we were normally linking? 01:12:59 <award3535> juggler, the community will know with entering the mindshare ticket I think this is an excellent question, how do people find out about our events. I think we should figure out how creating event pages caused this notification and if we have broken it. I believe that we should email ambassadors@ (or the appropriate list for the people we need, like devel@) to recruit help and let the ticket serve as a notification point if we just want to spread information to ourselves. The larger question here is how do we capitalize on the hard work going into these events and let the world know. I think the work being done in Marketing will help: https://pagure.io/fedora-marketing/issue/263 Can we join/improve this effort? 01:12:32 <award3535> of course if there is a reimbursement, event report required 01:10:09 <award3535> juggler(m) the only requirements is event reports and the reimbursement tickets for NA that I will pay upon completion of the event report. 01:20:00 <award3535> for the reimbursements, the pagure ticket for NA is still required so that I can preform the reimbursement. That ticket must include the mindshare ticket number so that I can reference the event report tracking by mindshare. I wonder if we could move these requests to the fedora-budget repository? award3535 already has access there and it is where we are sending a bunch of other reimbursement requests. This would allow us to expand the potential payers for all tickets. Andrew, does this interest you? If so, let's work on a set of "how do we know when to pay" docs. 01:20:02 <juggler[m]> curious, how was the swag distribution in comparison....slower, faster or about the same? 01:20:53 <award3535> juggler that too is undergoing some changes, its going to be more centralized and shipped from one location to the event or event attendees residence 01:21:15 <juggler[m]> ah 01:21:37 <award3535> bex and the mindshare committed are working on what is available and time lines for distro This could definitely use some help. I've got a few ideas on how to improve it and would love some refinement/input and help here. I also want to know how we can capitalize on the value of hte event box used in NA for other regions. We have the ability to centrally store those if we want or to keep them distributed. Let's figure out if we need a change here (we may not) or if there is value. Then we can translate this from NA to the world. 01:23:54 <award3535> so when we have meetings for NA now, tickets will be listed as the reimbursement pagure tickets and with any help needed. 01:25:17 <award3535> #topic == Open Floor === 01:26:22 <juggler[m]> I've setup a new framework for SCaLE17x. The new link has been established here: 01:26:58 <juggler[m]> #link https://fedoraproject.org/wiki/Events#FY20_Q1_.28March_2019_-_May_2019.29 01:27:02 <juggler[m]> and here: 01:27:13 <juggler[m]> #link https://fedoraproject.org/wiki/SCaLE_17X_Event 01:27:40 <juggler[m]> should I delete the framework link as a result of the mindshare integrations at this point in time? 01:28:07 <juggler[m]> I added an FY20 Q1 section, but it might be obsolete as of this writing...thoughts? 01:29:00 <juggler[m]> other news, Paradox has volunteered to be event owner for SCaLE17x. I think this will definitely help with the Mindshare ticket. For larger events like this maybe a wiki page referenced from teh ticket is better? Let's figure this out. Regarding SCaLE specifically, should we try to do an education track there? I've heard buzz about that ... 01:29:17 <award3535> Well, if it helps you plan it no, but one thing that will come up is Acosta, there have been lots of questions on attendees that require travel expenses, they more than likely be required to give a talk at the event 01:30:05 <award3535> and that talk must be fedora based along with something we do 01:30:07 <juggler[m]> ah 01:31:32 <award3535> there was a lot of discussions on attending with travel costs other than just working the booth. This was up at the council as well as the mindshare committee 01:31:35 <juggler[m]> is it not enough that he provides full coverage throughout most of the conference to field questions from the community at our vendor table? or would he need to do some formal talk? 01:32:23 <juggler[m]> he is quite an invaluable resource, especially with our Spanish speaking community 01:33:51 <award3535> even though he does support everything at the booth, the cost of travel and lodging would raise questions, and I can tell you that it probably wont get approved without being a speaker at the event, even for language barrier that is not 100% 01:35:00 <award3535> the focus is to have local ambassadors that will work the booth, traveling ambassadors giving talks get funding for travel and lodging 01:35:42 <juggler[m]> I guess another question would also be if he is unable to make it based on that restriction who might be sharing the hotel room with me.. 01:37:05 <award3535> that is the question, there are many question that yet have to be answered in the mindshare documentation that is not out yet, but you must include a strong pitch to get that kind of funding now 01:38:04 <juggler[m]> hopefully he'll also read this log later.. 01:38:21 <award3535> for example, SELF, it will require kk4ewt, and Myself to give talks since we are representing all ambassadors in the south east 01:39:05 <award3535> and require both travel and lodging 01:39:47 <juggler[m]> so if travel and lodging then must be a formal speaker? 01:39:56 <kk4ewt> yep 01:40:28 <award3535> that is what we get out of all the reading of minutes and from the prior events that we just completed. 01:40:36 <juggler[m]> but the ambassador can't just be a facilitator, like say for a roundtable discussion? 01:41:38 <award3535> that may work, but you will have to make it strong, but you can also call for a FAD for ambassadors in your area, that too may work 01:42:29 <juggler[m]> I think ultimately we'd like to. The bigger question is if that could be funded, as that might require $$ to get a room for more than 45 minutes. 01:42:59 <award3535> yes that could pose a problem I think the gist of this is mostly how I understand it too. It sounds like having acosta at the event is useful, so let's document that. I don't think anyone on Mindshare is opposed to travel for the right reasons. I also think the reason for the local emphasis is that "parachuting" in for an event can kill the opportunity to do followup. A local rep can do followup more easily, including additional events. This doesn't mean there is only one model. 01:43:38 <juggler[m]> I'll ask Paradox to review this log later to ask for his feedback on how to proceed... 01:44:09 <juggler[m]> how quickly is the turnaround time for approvals, based on prior events. days, weeks, months? 01:44:44 <award3535> like I said they are looking for local ambassadors whether they are as active as us or not to attend events, for example seattle, where stealaworkn is 01:45:09 <juggler[m]> ah 01:45:23 <award3535> the turn around depends on how many votes you need to get it approved. that depends on the amount of money you are asking for 01:45:54 <award3535> for example SELF will require 5 mindshare committee members to approve 01:46:20 <award3535> because it will exceed 1K 01:46:58 <juggler[m]> if we keep it under 1K, is that easier to approve then? or not necessarily 01:47:55 <award3535> thats why I put a ticket in asking for status of the documentation from Mindshare, it is still an unknown/unapproved process right now 01:48:22 <juggler[m]> ah 01:49:17 <award3535> I would say that if it is over $500.00 that it will required at least five positive votes, and that is why it is some important to make your pitch strong 01:50:15 <juggler[m]> got it 01:51:46 <award3535> my feelings are that it's going to be hard to convince some of the mindshare committee for anything over 1K, since most in other countries cost almost nothing compared to ours We are trying to get our approvals scaled with $$ to speed things up. Additionally, I think all of the committee members are fluent in world economics. I will say that we are working on making it more predictable so you know what kind of time is needed for votes to be collected. We are actively trying to push for ticket based workflows over meetings. regards, bex