On 08/01/2017 02:06 AM, Amita Sharma wrote:
On Tue, Aug 1, 2017 at 10:09 AM, Justin W. Flory
<jflory7(a)gmail.com> wrote:
> Awesome. :) There are an early set of guidelines up on the wiki now.
> This process looks familiar to the Ambassador event request process, so
> it should be familiar for an Ambassador who is looking into applying for
> budget.
>
>
https://fedoraproject.org/wiki/Fedora_Women_Day_2017#Event_budget
This looks good. Do we want to specify any maximum limit per event?
>
We mentioned earlier that $100 USD might be a good cap, but I don't know
if most events will come close to this either (especially knowing that
last year's events were between $25-50 USD). We can also handle this on
a case by case basis too, since ideally anyone requesting budget will be
able to explain how it will be used and why.
> Thanks for working on this, Jona! If anyone sees anything
missing, feel
> free to bring it up here on-list. The Community Blog post is also ready,
> and should be published sometime soon today.
>
>
>
https://communityblog.fedoraproject.org/?p=4154&preview=1&_ppp=98...
Nice, Thanks Mariana. I see Justin as author here in the article.
Should it be Mariana, as AFAIK she worked on writing this one?
Yes, it should be, and now is. :) The article is also published;
https://communityblog.fedoraproject.org/organizing-fedora-women-day-2017/
Regards,
Amita
>
> Thanks Mariana for working on this bit too! :) Exciting to see
> everything slowly coming together.
>
>
> On 07/29/2017 09:04 PM, Jona Azizaj wrote:
>> Hey Justin,
>>
>> Just saw your email and thanks a lot for your feedback. I've been
>> working on some guidelines how event organizers can request budget and I
>> have included there exactly all the things that you have mentioned
>> because I adapted it from the Ambassadors Program. I can share the link
>> with you and we can create the event template to include it on the
>> Community Blog. We haven't published yet the post, but it should be
>> scheduled on Monday (asap).
>>
>> Cheers,
>> Jona
>>
>> On Sat, Jul 29, 2017 at 7:18 AM, Amita <amsharma(a)redhat.com
>> <mailto:amsharma@redhat.com>> wrote:
>>
>>
>>
>> On 07/29/2017 01:33 AM, Justin W. Flory wrote:
>>> Hi all,
>>>
>>> I had a chance to go through the meeting minutes and saw some of the
>>> discussion about requesting event organizers to create wiki pages and
>>> file budget tickets for their events in the Diversity Pagure. I think
>>> this will help, but I thought it might be helpful for us to save time
>>> and effort by trying to follow the existing Ambassador event guidelines
>>> as much as possible. They are somewhat different from region to region,
>>> but I think we can follow a standard format.
>>>
>>> Before event organizers come to us with a budget request for an event, I
>>> would like to suggest a minimum set of requirements before requesting
funds.
>>>
>>> (1) Completed wiki page with key event details, including:
>>> * Date, location, time
>>> * Short agenda / itinerary
>>> * Deadlines for organization, if any
>>> * Summary of budget (see below)
>>> (2) Estimated total budget for event, including:
>>> * Shipping costs
>>> * Merchandise production costs, if any
>>> * Travel funding, if any
>>> * Basic event costs (e.g. food / drinks)
>>> * Other misc. costs
>>> (3) Short explanation of what an organizer hopes to accomplish with
>>> their event
>>>
>>> Most of these guidelines follow the existing process for most regions,
>>> so it will also be more familiar for Ambassadors who are organizing a
>>> FWD event. Also, maybe even more importantly, it helps _us_ with
>>> reviewing these tickets and sets a precedent for how the events are
>>> organized.
>>>
>>> As an example wiki page, you can see one from an event I organized in
>>> 2016. There's more specific details that we wouldn't need for our
event,
>>> but you can probably get the idea:
>>>
>>>
https://fedoraproject.org/wiki/RIT_BrickHack/2016
>>> <
https://fedoraproject.org/wiki/RIT_BrickHack/2016>
>>>
>>> I'd be curious to know what others think about this idea. If it
sounds
>>> good, I would be able to work on an event template over the weekend,
>>> which we could then share with event organizers.
>> +1 (if everything falls under timelines) . This sounds good to me.
>>
>> Regards,
>> Amita
>>> If the Community Blog is back up and working soon…
>>>
>>>
>>>
https://lists.fedoraproject.org/archives/list/infrastructure@lists.fedora...
>>>
<
https://lists.fedoraproject.org/archives/list/infrastructure@lists.fedora...
>>>
>>> …we can include a link to the wiki template with the post on Monday, so
>>> event organizers can have this when they start their own planning
process.
>>>
>>> Thoughts?
>>>
>>>
>>>
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>>
>>
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>>
>
> --
> Cheers,
> Justin W. Flory
> jflory7(a)gmail.com
>
>
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--
Cheers,
Justin W. Flory
jflory7(a)gmail.com